Privacy Policy

1. Introduction

Woodcroft University (“we,” “our,” or “the University”) is committed to protecting the privacy, confidentiality, and security of personal information entrusted to us by prospective students, enrolled learners, faculty, staff, partners, and website visitors.

This Privacy Policy explains how we collect, use, store, share, and protect personal data when you access our website, learning platforms, admissions systems, and digital services (collectively, the “Services”).

By using Woodcroft University Services, you consent to the practices described in this Privacy Policy.

2. Scope of This Policy

• Visitors to the Woodcroft University website
• Applicants and prospective students
• Enrolled students across all programs
• Faculty, researchers, and academic collaborators
• Users of Woodcroft’s Learning Management System (LMS)
• Participants in online events, seminars, and research platforms

3. Information We Collect

A. Personal Information

We may collect the following:

• Full name
• Email address
• Phone number
• Date of birth
• Nationality and country of residence
• Government-issued identification (where legally required)
• Academic records, transcripts, CVs, and certificates
• Employment history (for professional and executive programs)
• Research proposals and academic writing samples

B. Academic & Platform Data

• Enrollment details and program history
• Course participation and assessment records
• Learning activity logs within the LMS
• Assignment submissions and research materials
• Faculty feedback and academic evaluations

C. Technical & Usage Data

• IP address
• Browser type and device information
• Login timestamps
• Pages accessed and interactions
• Cookies and session identifiers

4. How We Use Your Information

Woodcroft University uses personal data for legitimate educational and operational purposes, including:

• Processing applications and admissions decisions
• Managing enrollment, coursework, and academic progression
• Delivering online education and research supervision
• Issuing academic credentials and transcripts
• Facilitating virtual classrooms, labs, and assessments
• Providing student support, advising, and career services
• Conducting institutional research and quality assurance
• Communicating academic updates, notices, and announcements
• Ensuring platform security and fraud prevention
• Complying with legal and regulatory obligations

5. Legal Basis for Processing

Depending on jurisdiction, Woodcroft University processes personal data based on:

• Consent provided by the user
• Performance of an educational contract
• Compliance with legal obligations
• Legitimate institutional interests (academic delivery, security, quality improvement)

6. Cookies & Tracking Technologies

We use cookies and similar technologies to:

• Improve website performance and user experience
• Enable secure login sessions
• Analyze traffic and usage patterns
• Remember user preferences

You may manage cookie preferences through your browser settings. Disabling cookies may limit certain features of the Services.

7. Data Sharing & Disclosure

Woodcroft University does not sell or rent personal data.

We may share information only with:

• Authorized faculty and academic supervisors
• Internal admissions, academic, and compliance teams
• Trusted third-party service providers (LMS, cloud hosting, analytics, payment processing)
• Accreditation bodies or regulators where legally required
• Law enforcement or authorities if mandated by law

All third-party partners are contractually obligated to maintain data confidentiality and security.

8. International Data Transfers

As a global online university, Woodcroft University may process and store data across multiple jurisdictions using secure cloud infrastructure.

We take appropriate safeguards to ensure data protection consistent with international standards, including GDPR-aligned practices where applicable.

9. Data Retention

Personal data is retained only for as long as necessary to:

• Fulfill educational and administrative purposes
• Meet accreditation, academic, and legal obligations
• Maintain academic records and credential verification

When no longer required, data is securely deleted or anonymized.

10. Data Security

We implement robust security measures, including:

• Encrypted data transmission
• Secure cloud infrastructure
• Role-based access controls
• Regular system monitoring and audits
• Secure authentication protocols

While we take all reasonable steps to protect data, no digital system is entirely risk-free.

11. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access your personal data
• Correct inaccurate or incomplete information
• Request data deletion (subject to academic/legal obligations)
• Restrict or object to certain processing
• Withdraw consent where applicable
• Request a copy of your data (data portability)

Requests can be submitted via the contact details below.

12. Student Records & Academic Confidentiality

Academic records, research work, grades, and evaluations are treated as confidential and are disclosed only in accordance with institutional policies and applicable laws.

13. Third-Party Links

Our Services may contain links to external websites or tools. Woodcroft University is not responsible for the privacy practices or content of third-party platforms.

Users are encouraged to review external privacy policies separately.

14. Changes to This Privacy Policy

Woodcroft University may update this Privacy Policy periodically to reflect changes in legal requirements or institutional practices.

Updated versions will be posted on our website with the revised effective date. Continued use of Services constitutes acceptance of the updated policy.

15. Contact Information

For privacy-related inquiries, requests, or concerns, please contact:

Woodcroft University
📧 Email: support@woodcroftedu.us
🌐 Website: https://woodcroftuniversity.online/